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Enrollment and Online Registration Information

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Enrollment and Registration is now open, you may watch our video below or follow the steps in order to enroll.  Campuses will be open to help with new student early registration, see campus assistance tab for more info.  

 

There is additional information down below the ParentPortal instructions related to required documents, locating if you live within the district, as well as related to Head Start (PK)/Early Head Start(EE) or Southeast Elementary PK eligibility.

 

Click this link to Watch our Enroll a New Student Video

**Returning students registration will not follow the link to enroll a new student.  You will instead see a link and message with information about registering your student inside the parent portal.  Please see the tips below

 

QUICK TIPS - RETURNING STUDENT REGISTRATION

  • The email address used to setup the Parent Portal account MUST MATCH what is in our Student Information System. If it does not match or we do not have one on record for you, you will not see the link inside the Parent Portal to register your student. 
  • Please contact each campus for each student you need to register online to provide the email address that is required to register.  Contact Us! Page
  • After you create a Parent Portal account you must verify your email address in the Parent Portal otherwise you will not be able to perform all necessary actions.

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en español (Trifold)

 

CREATE AN ASCENDER PARENTPORTAL ACCOUNT:

1. From Parent Portal Login page Parent Portal (Ascender), click Create Account.

• Create user name and password.

• Enter email address and mobile number. If you do not have an email address see below information under Create a free email account to get started

• Set up a security question.

2. Log on.

3. Verify email address.

NEW STUDENT/SIBLING:

ENROLL NEW STUDENT:

1. From Parent Portal Login page Parent Portal (Ascender),

From the My Account page, click Enroll a New Student.

2. Complete New Student Enrollment.

• Enter full name.

• Obtain and enter Enrollment Key.

• Enter address and contact information.

• Enter student information.

• Upload required documents.

• Complete enrollment forms.

3. If necessary, click Save and Continue Later.

4. Once complete, click Enroll Student to submit to district.

5. Print the confirmation for your records.

See Online Help for further assistance.

ADD EXISTING STUDENT TO YOUR ACCOUNT:

1. Obtain a ParentPortal ID from the student's campus.

2. From the My Account page, click Link an Enrolled Student.

3. Enter the student's birth date and ParentPortal ID.

4. Click Add.

RETURNING STUDENT

DURING THE REGISTRATION WINDOW:

Complete Registration for the upcoming school year.

1. Go to Parent Portal (Ascender), and login,

then from the Summary page, click Registration.

2. Click Start Registration.

3. Complete all forms. There are several types of forms:

View only: Click Next Form to confirm that you viewed the form.

Download: Click Download Attached Document.

Review and update: Add or change data as needed.

Contacts: Click Add User to add a new contact.

4. Click Next Form until you have reviewed and updated all forms.

5. Once finished, click Finish and Submit to District.

6. Print the confirmation for your records.


OUTSIDE THE REGISTRATION WINDOW:

Complete student data updates for the current school year if needed.

1. From the My Account page, click Maintain Student Data.

2. In the left-side navigation bar, click Existing Year Student Maintenance to expand and view the forms that can be updated.

3. Click the form name, and the form opens on the right.

4. Type over existing text with new information.

5. For each form you update, click Submit Data with Electronic Signature.

6. Click Next Form to continue to the next form.


en español

  • To begin the enrollment process, parents and/or legal guardians of new students will need an active email address to access. This email account will also be used for important communication with your child's school. If you do not have an email account we have provided the following options:

    Click here to create a free Google Mail account.
    Click here to create a free Outlook account.
    Click here to create a free Yahoo account.

  • You must bring the following items to a campus to enroll:

    • Proof of Residency - Must  be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
    • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
    • Social Security Card
    • Birth Certificate
    • Parent/Guardian Driver’s License
    • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)
    • Previous School Records (If applicable and available)

PreKindergarten and Kindergarten information (click below to expand the sections)

  • https://tea.texas.gov/ece/eligibility.aspx

    Eligibility for Prekindergarten

     
     

    This page explains the eligibility rules and requirements for prekindergarten. It also provides the required documentation for eligible students.

    Eligibility for Prekindergarten

    A district is required to offer a prekindergarten program if they identify 15 or more eligible children. To be eligible, a child must be at least four years of age by September 1 of the current school year and meet at least one of the criteria listed below. A district may offer (but not required) a three-year-old program to eligible children and the same criteria would apply. Age is always calculated as of September 1 of the current school year (for the purposes of establishing eligibility).

    • Be unable to speak and comprehend the English language
    • Be educationally disadvantaged, which means a student eligible to participate in the national free or reduced-price lunch program
    • Be homeless, as defined by 42 United States Code (U.S.C.) Section 1143a, regardless of the residence of the child, of either parent of the child, or of the child's guardian or other person having lawful control of the child
    • Be the child of an active duty member of the armed forces of the United States, including the state military forces or a reserve component of the armed forces, who is ordered to active duty by proper authority;
    • Be the child of a member of the armed forces of the United States, including the state military forces or a reserve component of the armed forces, who was injured or killed while serving on active duty;
    • Be in, or have been in, the conservatorship of the Department of Family and Protective Services (DFPS) following an adversary hearing held as provided by Section 262.201, Family Code;
    • Be the child of a person eligible for the Star of Texas Award as a peace officer (3106.002), firefighter (3106.003), or emergency medical first responder (3106.004).

    Documentation for Prekindergarten

    The following sections provides the requirements and documents needed for each group of students:

    English Language Learners

    Students who qualify because they are unable to speak and comprehend English must have the following documentation on file:

    • Home language survey: School districts must be administer the home language survey in English and Spanish; for students of other language groups, school districts must translate the home language survey into the home language whenever possible. The home language survey must contain the following questions (19 TAC §89.1215 (b))
    • What language is spoken in your home most of the time?
    • What language does your child speak most of the time?
    • Proof of a qualifying score on an approved Oral Language Proficiency Test. The school district must document the official scores in the student's records.
    • Documentation of the limited proficiency assessment committee's identification of the student as an English language learner.

    Educationally Disadvantaged

    Students who qualify because they are educationally disadvantaged must have income documentation on file.

    Acceptable documentation for earnings (wages and salary) include:

    • Current paycheck stub
    • Current pay envelope
    • Letter from employer stating gross wages paid and how often they are paid
    • Unemployment, Worker's Compensation, or Disability payment stub

    Acceptable documentation for self-employment income includes:

    • Business or farming documents, such as ledger books or self-issued paycheck stub
    • Last year's tax return (Self-employment)

    Acceptable documentation for cash income is a letter from the employer stating wages paid and frequency.

    When providing written evidence of proof of income, parents or those standing in parental relation to the student must submit documents that show income received by the household during the month before verification. The document ought to contain the name of the person standing in parental relation, and amount of income, and the date received. A pay stub with no date would be insufficient. Reported gross income is any money received on a recurring basis, including gross earned income. Specifically, gross income means all money earned before any deductions, such as income taxes, employee's social security taxes, insurance premiums, bonds, and charitable contributions.

    For additional sources and examples of income documentation, refer to the Administrator's Reference Manual (ARM) (outside source) for Texas Child Nutrition Programs.

    Homeless

    Students who qualify because they are homeless must fit the definition of homeless as defined by 42 U.S.C. Section 11302 and 42 U.S.C. Section 11434(a). (Refer to "FAQs" for definition of "homeless")

    Military

    Students who qualify because they are the child of an active duty, injured, or killed member of the armed forces of the United States, including the state military forces or a reserved component of the armed forces must have the following documentation on file:

    • Documentation that a district employee verified the student's US Department of Defense (DoD) photo identification for children of active duty service members. The documentation must include the printed name and signature of the person who verified the identification and the date of verification. If the student has not been issued such an ID, then documentation must be on file that a district employee verified the military member's DoD photo identification (or other DoD-issued documentation indicating that the person is an active-duty member of the military) and verified documentation showing that the student is a child of the military member. The documentation to be kept on file must include the printed name and signature of the person who verified the DoD and other documentation and the date that it was verified, as well as a photocopy of the documentation showing that the student is a child of the military member.
      Important: Your district should not make a copy of DoD identification.
    • A statement of service from the installation adjutant general director of human resources for children of active members, mobilized reservists, or members of the Texas National Guard. This office would use the military personnel systems and documentation to verify that the service member is in fact on active duty in Texas or a Texas mobilized reservist. For Texas National Guard members (army or air guard), the Texas National Guard's Office of the Adjutant General may provide documentation or an official letter from a commander (at or above the lieutenant colonel or, for the navy, at the commander level) confirming active or mobilized status, which is acceptable documentation.
    • A copy of the death certificate using the service-appropriate DoD form, or a DoD form that indicates death as the reason for the separation from service, for children of service members who died or were killed. If the DoD form is not available, the family would ask the casualty assistance office of the closest casualty area command (in Texas) to provide a memorandum signed by the casualty office stating that the service member was killed in action or died while serving.
    • A copy of Purple Heart orders or citation for children of service members or mobilized reservists or guardsmen wounded or injured in combat.
    • A copy of the line of duty determination documentation for children of service members or mobilized reservists or guardsmen who were injured while serving active duty but were notwounded or injured in combat.

      If this documentation is not available, a copy of an official letter from a commander (at or above the lieutenant colonel or, for the navy, at the commander level) that states that the service member was wounded or injured while on active duty is acceptable. A copy of a letter from the US Department of Veterans Affairs indicating that the service member is eligible for disability compensation is also acceptable.

    • Documentation that a service member is MIA for children of service members who are MIA.

    Department of Family and Protective Services

    DFPS will mail a verification letter of prekindergarten eligibility to the parent or caregiver of students who qualify because they are, or ever have been, in the conservatorship of the Department of Family and Protective Services following an adversary hearing, as provided by Section 262.201, Family Code.

    Districts must to accept the DFPS letter as proof of eligibility to enroll these children in free prekindergarten. For assistance in obtaining a letter, please contact the DFPS Education Specialist in your area for assistance or for a description of other forms of proof of eligibility.

    Child of Star of Texas Award Recipient

    The office of the Governor, Criminal Justice Division honors recipients annually in September.  The resolution (certificate) awarded to an individual serves as proof of eligibility to enroll these children in free prekindergarten if they are age-eligible.  A list of past honorees may be viewed on the Criminal Justice Division-Past Honorees webpage.  If an individual has a prekindergarten-aged child and has been nominated, but not notified as an honoree prior to the current school year, an individual may make a request to the Office of Early Childhood Education to make an eligibility determination based on the nomination submitted for review to the Criminal Justice Division.

  • Eligibility for Kindergarten at Southeast Elementary 

    Kindergarten Eligibility…

    • Be 5 years of age on or before September 1, 2021 (or year of the current school year)

      The following documents are needed for enrollment

    • Proof of Residency - Must be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
    • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
    • Social Security Card
    • Birth Certificate
    • Parent/Guardian Driver’s License
    • Previous School Records (If applicable and available)
    • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)

  • We strongly recommend you contact the campus directly for getting all the necessary paperwork/packets/information and ensuring your contact information is correct in the system for all alerts and notification systems to work properly.

    The link to access Parent Portal: Parent Portal (Ascender), it is also available on district site menu under:

    The documentation to the right are detailed instructions for creating a Ascender account and adding the student(s).

    Although you can create a Ascender account, you cannot access any student data until you add a student to your account. To add a student, you must provide at least one valid student portal ID, which you will get from your student's campus. You must have a valid student portal ID for every student you want to add to your account.  In addition, your Parent/Guardian email address must match what is in our system.

Campuses will be open to help with registration starting July 26, 2021.

If you have questions please call your local campus (https://www.sweetwaterisd.net/page/contact_us) or email at:

District Administration Office - info@sweetwaterisd.net
High School - hsinfo@sweetwaterisd.net
Middle School - msinfo@sweetwaterisd.net
Intermediate School - isinfo@sweetwaterisd.net
East Ridge Elementary - erinfo@sweetwaterisd.net
Southeast Elementary - seinfo@sweetwaterisd.net
Southeast Early Childhood Center - seecinfo@sweetwaterisd.net

You must bring the following items to a campus to enroll:

  • Proof of Residency - Must  be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
  • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
  • Social Security Card
  • Birth Certificate
  • Parent/Guardian Driver’s License
  • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)
  • Previous School Records (If applicable and available)

SISD Administration

Dr. Drew Howard, Superintendent

207 Musgrove St.

Sweetwater, TX 79556

325-235-8601

325-235-5561 fax


Sweetwater High School (9-12)

Jeff Perez, Principal

1205 Ragland St.

Sweetwater, TX 79556

325-235-4371

325-235-4861 fax


Sweetwater Middle School (6-8)

Darren Grudt, Principal

305 Lamar St.

Sweetwater, TX 79556

325-236-6303

325-236-6941 fax


School and Student Support

Patty Cote, Chief Officer

207 Musgrove St.   

Sweetwater, TX 79556

325-235-8621

325 235-1380 fax


Sweetwater Intermediate School (3-5)

Jimmy Bennett, Principal

705 E. 3rd St.

Sweetwater, TX 79556

325-235-3491

325-235-8016 fax


East Ridge Elementary School (1-2)

Peggy Elliott, Principal

1700 E. 12th St.

Sweetwater, TX 79556

325-235-5282

325-235-3740 fax


Southeast Elementary School (PK-K)

Dawn Cornutt, Principal

1201 Mustang Dr.

Sweetwater, TX 79556

325-235-9222

325-235-0260 fax


Operations

Kenny Border, Chief Officer

1300 Crane St.

Sweetwater, TX 79556

325-235-4181

325-236-6555 fax


Southeast Early Childhood       

David Hargrove, Principal

1202 Corral    

Sweetwater, TX 79556

325-235-3482

325-235-2771 fax


SISD Athletic Department

Russell Lucas, Director

1205 Ragland St.

Sweetwater, TX 79556

325-235-3455

325-235-9956 fax


SISD Child Nutrition

Crystal Tipton

207 Musgrove St. 

Sweetwater, TX 79556

325-235-2798

325-235-1794 Fax


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