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Enrollment and Online Registration Information

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Enrollment and Registration is now open, you may watch our video below or follow the steps in order to enroll.  Campuses will be open to help with new student early registration, see campus assistance tab for more info.  

 

There is additional information down below the ParentPortal instructions related to required documents, locating if you live within the district, as well as related to Head Start (PK)/Early Head Start(EE) or Southeast Elementary PK eligibility.

 

Click this link to Watch our Enroll a New Student Video

**Returning students registration will not follow the link to enroll a new student.  You will instead see a link and message with information about registering your student inside the parent portal.  Please see the tips below

en español

    • The email address used to setup the Parent Portal account MUST MATCH what is in our Student Information System. If it does not match or we do not have one on record for you, you will not see the link inside the Parent Portal to register your student. 
    • Please contact each campus for each student you need to register online to provide the email address that is required to register.  Contact Us! Page
    • After you create a Parent Portal account you must verify your email address in the Parent Portal otherwise you will not be able to perform all necessary actions.

     

    Trifold (English)

    en español (Trifold)

  • 1. From Parent Portal Login page Parent Portal (Ascender), click Create Account.

    • Create user name and password.

    • Enter email address and mobile number. If you do not have an email address see below information under Create a free email account to get started

    • Set up a security question.

    2. Log on.

    3. Verify email address.

  • ENROLL NEW STUDENT:

    1. From Parent Portal Login page Parent Portal (Ascender),

    From the My Account page, click Enroll a New Student.

    2. Complete New Student Enrollment.

    • Enter full name.

    • Obtain and enter Enrollment Key.

    • Enter address and contact information.

    • Enter student information.

    • Upload required documents.

    • Complete enrollment forms.

    3. If necessary, click Save and Continue Later.

    4. Once complete, click Enroll Student to submit to district.

    5. Print the confirmation for your records.

    See Online Help for further assistance.

     

    ADD EXISTING STUDENT TO YOUR ACCOUNT:

    1. Obtain a ParentPortal ID from the student's campus.

    2. From the My Account page, click Link an Enrolled Student.

    3. Enter the student's birth date and ParentPortal ID.

    4. Click Add.

  • DURING THE REGISTRATION WINDOW:

    Complete Registration for the upcoming school year.

    1. Go to Parent Portal (Ascender), and login,

    then from the Summary page, click Registration.

    2. Click Start Registration.

    3. Complete all forms. There are several types of forms:

    View only: Click Next Form to confirm that you viewed the form.

    Download: Click Download Attached Document.

    Review and update: Add or change data as needed.

    Contacts: Click Add User to add a new contact.

    4. Click Next Form until you have reviewed and updated all forms.

    5. Once finished, click Finish and Submit to District.

    6. Print the confirmation for your records.


    OUTSIDE THE REGISTRATION WINDOW:

    Complete student data updates for the current school year if needed.

    1. From the My Account page, click Maintain Student Data.

    2. In the left-side navigation bar, click Existing Year Student Maintenance to expand and view the forms that can be updated.

    3. Click the form name, and the form opens on the right.

    4. Type over existing text with new information.

    5. For each form you update, click Submit Data with Electronic Signature.

    6. Click Next Form to continue to the next form.

  • To begin the enrollment process, parents and/or legal guardians of new students will need an active email address to access. This email account will also be used for important communication with your child's school. If you do not have an email account we have provided the following options:

    Click here to create a free Google Mail account.
    Click here to create a free Outlook account.
    Click here to create a free Yahoo account.

  • You must bring the following items to a campus to enroll:

    • Proof of Residency - Must  be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
    • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
    • Social Security Card
    • Birth Certificate
    • Parent/Guardian Driver’s License
    • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)
    • Previous School Records (If applicable and available)
  • State law permits a parent of multiple-birth siblings (e.g., twins, triplets) assigned to the same grade and campus to request in writing that the children be placed in either the same classroom or separate classrooms. Written requests must be submitted by the 14th day after the students’ enrollment.
  • A student in the conservatorship (custody) of the state who enrolls in the district after the beginning of the school year will be allowed credit-by-examination opportunities at any point during the year. The district will assess the student’s available records to determine transfer of credit for subjects and courses taken before the student’s enrollment in the district. The district will award partial course credit when the student only passes one half of a two-half course. A student in the conservatorship of the state who is moved outside the district’s or school’s attendance boundaries—or who is initially placed in the conservatorship of the state and moved outside the district’s or school’s boundaries—is entitled to remain at the school the student was attending prior to the placement or move until the student reaches the highest grade level at that particular school. If a student in grade 11 or 12 transfers to another district but does not meet the graduation requirements of the receiving district, the student can request a diploma from the previous district if the student meets its graduation criteria. For a student in the conservatorship of the state who is eligible for a tuition and fee exemption under state law and likely to be in care on the day preceding the student’s 18th birthday, the district will: Assist the student with the completion of applications for admission or financial aid; Arrange and accompany the student on campus visits; Assist in researching and applying for private or institution-sponsored scholarships; Identify whether the student is a candidate for appointment to a military academy; Assist the student in registering and preparing for college entrance examinations, including (subject to the availability of funds) arranging for the payment of examination fees by the Texas Department of Family and Protective Services (DFPS); and Coordinate contact between the student and a liaison officer for students formerly in the conservatorship of the state.
  • Sweetwater ISD wants to provide the best education to every student every day providing all students the opportunity to join and attend SISD. We believe if students are in front of our teachers and engaged in the learning process we will see improved student outcomes. This core belief is why you will not see previous grades as a criteria for transfer, but there are high expectations on attendance and discipline. In an effort to streamline the transfer process, according to the Sweetwater ISD’s District of Innovation Plan, nonresident student inter-district transfer requests will only need approval from the superintendent prior to initial enrollment in SISD. There is no need to reapply for transfer every year. Nonresident students who have been accepted as inter-district transfer students may have such transfer status revoked by the superintendent at any time during the year if: the student is assigned a discipline action resulting in suspension, placement in a disciplinary alternative program, or expulsion; the student is truant; and/or the student’s attendance does not meet the State’s 90% attendance standard for earning class credit.
  • The Interstate Compact on Educational Opportunities for Military Children entitles children of military families to flexibility regarding certain district and state requirements, including: Immunization requirements; Grade level, course, or educational program placement; eligibility requirements for participation in extracurricular activities; enrollment in the Texas Virtual School Network (TXVSN); and Graduation requirements. The district will excuse absences related to a student visiting a parent, including a stepparent or legal guardian, who is: Called to active duty, On leave, or Returning from a deployment of at least four months. The district will permit no more than five excused absences per year for this purpose. For the absence to be excused, the absence must occur no earlier than the 60th day before deployment or no later than the 30th day after the parent’s return from deployment. Additional information may be found at Military Family Resources at the Texas Education Agency.
  • To withdraw a student under age 18 from school, the parent or guardian must submit a written request to the principal specifying the reasons for withdrawal and the final day the student will be in attendance. Withdrawal forms are available from the principal’s office. A student who is age 18 or older, who is married, or who has been declared by a court to be an emancipated minor may withdraw without parental signature. Please provide the school at least three days’ notice of withdrawal so that records and documents may be prepared.
  • A student at any grade level enrolled in a high school course will earn credit for the course only if the final grade is 70 or above. For a two-part (two-semester, 1-credit course), the student’s grades from both semesters will be averaged and credit will be awarded if the combined average is 70 or above. If the student’s combined average is less than 70, the student will be awarded credit only for the half (semester) with the passing grade.


    A student who has previously taken a course or subject but did not receive credit or a final grade for it may, in circumstances determined by the principal or attendance committee, be permitted to earn credit or a final grade by passing an examination approved by the district’s board of trustees on the essential knowledge and skills defined for that course or subject. Examples of prior instruction include incomplete coursework due to a failed course or excessive absences, homeschooling, or coursework by a student transferring from a nonaccredited school. The opportunity to earn credit by examination after the student has had prior instruction is sometimes referred to as “credit recovery.” The attendance review committee may also offer a student with excessive absences an opportunity to earn credit for a course by passing an examination. If a student is granted approval to take an examination for credit, the student must score at least 70 on the examination to receive credit for the course or subject.


    A student will be permitted to earn credit by examination for an academic course or subject area for which the student had no prior instruction for advancement or to accelerate to the next grade level. The examinations offered by the district are approved by the district’s board of trustees. Testing windows for these examinations will be published in district publications and on the district’s website. A student may take a specific examination only once per testing window.The only exceptions to the published testing windows will be for examinations administered by another entity or to accommodate a student experiencing homelessness or a student involved in the foster care system.When another entity administers an examination, the student and the district must comply with the testing schedule of the other entity. If a student plans to take an examination, the student or parent must register with the school counselor no later than 30 days prior to the scheduled testing date.

    • A student in elementary school is eligible to accelerate to the next grade level if: The student scores at least an 80 on each examination in the subject areas of language arts, mathematics, science, and social studies; A district administrator recommends that the student be accelerated; and The student’s parent gives written approval of the grade advancement.

    • A student in grade 6 or above is eligible to earn course credit with: A passing score of at least 80 on an examination approved by the board; or A scaled score of 50 or higher on an examination administered through the College Level Examination Program (CLEP), or A score of 3 or higher on an AP examination, as applicable.


    A student may take an examination to earn high school course credit no more than twice. If a student fails to achieve the designated score on the applicable exam before the beginning of the school year in which the student would need to enroll in the course according to the school’s high school course sequence, the student must complete the course.


  • A student will be promoted only on the basis of academic achievement or proficiency. In making promotion decisions, the district will consider: Teacher recommendation, Grades, Scores on criterion-referenced or state-mandated assessments, and Any other necessary academic information as determined by the district.

    • A parent may request in writing that a student repeat kindergarten, or grade 1, 2, or 3. Before granting the request, the district may convene a retention committee to meet and discuss the request, and will invite the parent to participate.

    • In grades 1-8, promotion is based on an overall average of 70 on a scale of 100.

    • In grades 9-12, promotion is based on course credit earned.


    For the 2021–22 school year, a parent may request in writing that a student repeat grade 4, 5, 6, 7, or 8 that the student was enrolled in during the 2020-21 school year. Before granting the request, the district may convene a retention committee to meet and discuss the request and will invite the parent to participate.

  • To earn credit in a course, a student must receive a grade of at least 70 based on course-level standards. A student in grades 9–12 will be advanced a grade level based on the number of course credits earned. Students will also have multiple opportunities to retake EOC assessments. For the 2021–22 school year, a parent may request in writing that a student repeat a course taken for high school credit that the student took and received credit for during the 2020–21 school year. Before granting the request, the district may convene a retention committee to meet and discuss the request and will invite the parent to participate. 

    Grade-Level Classification. After the ninth grade, students are classified according to the number of credits earned toward graduation.

    Credits Earned

    Classification

    6-11.5

    Grade 10 (Sophomore)

    12-17.5

    Grade 11 (Junior)

    18

    Grade 12 (Senior)

PreKindergarten and Kindergarten information (click below to expand the sections)

  • Eligibility for Prekindergarten

    https://tea.texas.gov/ece/eligibility.aspx

    This page explains the eligibility rules and requirements for prekindergarten. It also provides the required documentation for eligible students.

    A district is required to offer a prekindergarten program if they identify 15 or more eligible children. To be eligible, a child must be at least four years of age by September 1 of the current school year and meet at least one of the criteria listed below. A district may offer (but not required) a three-year-old program to eligible children and the same criteria would apply. Age is always calculated as of September 1 of the current school year (for the purposes of establishing eligibility).

    • Be unable to speak and comprehend the English language
    • Be educationally disadvantaged, which means a student eligible to participate in the national free or reduced-price lunch program
    • Be homeless, as defined by 42 United States Code (U.S.C.) Section 1143a, regardless of the residence of the child, of either parent of the child, or of the child's guardian or other person having lawful control of the child
    • Be the child of an active duty member of the armed forces of the United States, including the state military forces or a reserve component of the armed forces, who is ordered to active duty by proper authority;
    • Be the child of a member of the armed forces of the United States, including the state military forces or a reserve component of the armed forces, who was injured or killed while serving on active duty;
    • Be in, or have been in, the conservatorship of the Department of Family and Protective Services (DFPS) following an adversary hearing held as provided by Section 262.201, Family Code;
    • Be the child of a person eligible for the Star of Texas Award as a peace officer (3106.002), firefighter (3106.003), or emergency medical first responder (3106.004).

    Documentation for Prekindergarten

    The following sections provides the requirements and documents needed for each group of students:

    English Language Learners

    Students who qualify because they are unable to speak and comprehend English must have the following documentation on file:

    • Home language survey: School districts must be administer the home language survey in English and Spanish; for students of other language groups, school districts must translate the home language survey into the home language whenever possible. The home language survey must contain the following questions (19 TAC §89.1215 (b))
    • What language is spoken in your home most of the time?
    • What language does your child speak most of the time?
    • Proof of a qualifying score on an approved Oral Language Proficiency Test. The school district must document the official scores in the student's records.
    • Documentation of the limited proficiency assessment committee's identification of the student as an English language learner.

    Educationally Disadvantaged

    Students who qualify because they are educationally disadvantaged must have income documentation on file.

    Acceptable documentation for earnings (wages and salary) include:

    • Current paycheck stub
    • Current pay envelope
    • Letter from employer stating gross wages paid and how often they are paid
    • Unemployment, Worker's Compensation, or Disability payment stub

    Acceptable documentation for self-employment income includes:

    • Business or farming documents, such as ledger books or self-issued paycheck stub
    • Last year's tax return (Self-employment)

    Acceptable documentation for cash income is a letter from the employer stating wages paid and frequency.

    When providing written evidence of proof of income, parents or those standing in parental relation to the student must submit documents that show income received by the household during the month before verification. The document ought to contain the name of the person standing in parental relation, and amount of income, and the date received. A pay stub with no date would be insufficient. Reported gross income is any money received on a recurring basis, including gross earned income. Specifically, gross income means all money earned before any deductions, such as income taxes, employee's social security taxes, insurance premiums, bonds, and charitable contributions.

    For additional sources and examples of income documentation, refer to the Administrator's Reference Manual (ARM) (outside source) for Texas Child Nutrition Programs.

    Homeless

    Students who qualify because they are homeless must fit the definition of homeless as defined by 42 U.S.C. Section 11302 and 42 U.S.C. Section 11434(a). (Refer to "FAQs" for definition of "homeless")

    Military

    Students who qualify because they are the child of an active duty, injured, or killed member of the armed forces of the United States, including the state military forces or a reserved component of the armed forces must have the following documentation on file:

    • Documentation that a district employee verified the student's US Department of Defense (DoD) photo identification for children of active duty service members. The documentation must include the printed name and signature of the person who verified the identification and the date of verification. If the student has not been issued such an ID, then documentation must be on file that a district employee verified the military member's DoD photo identification (or other DoD-issued documentation indicating that the person is an active-duty member of the military) and verified documentation showing that the student is a child of the military member. The documentation to be kept on file must include the printed name and signature of the person who verified the DoD and other documentation and the date that it was verified, as well as a photocopy of the documentation showing that the student is a child of the military member.
      Important: Your district should not make a copy of DoD identification.
    • A statement of service from the installation adjutant general director of human resources for children of active members, mobilized reservists, or members of the Texas National Guard. This office would use the military personnel systems and documentation to verify that the service member is in fact on active duty in Texas or a Texas mobilized reservist. For Texas National Guard members (army or air guard), the Texas National Guard's Office of the Adjutant General may provide documentation or an official letter from a commander (at or above the lieutenant colonel or, for the navy, at the commander level) confirming active or mobilized status, which is acceptable documentation.
    • A copy of the death certificate using the service-appropriate DoD form, or a DoD form that indicates death as the reason for the separation from service, for children of service members who died or were killed. If the DoD form is not available, the family would ask the casualty assistance office of the closest casualty area command (in Texas) to provide a memorandum signed by the casualty office stating that the service member was killed in action or died while serving.
    • A copy of Purple Heart orders or citation for children of service members or mobilized reservists or guardsmen wounded or injured in combat.
    • A copy of the line of duty determination documentation for children of service members or mobilized reservists or guardsmen who were injured while serving active duty but were notwounded or injured in combat.

      If this documentation is not available, a copy of an official letter from a commander (at or above the lieutenant colonel or, for the navy, at the commander level) that states that the service member was wounded or injured while on active duty is acceptable. A copy of a letter from the US Department of Veterans Affairs indicating that the service member is eligible for disability compensation is also acceptable.

    • Documentation that a service member is MIA for children of service members who are MIA.

    Department of Family and Protective Services

    DFPS will mail a verification letter of prekindergarten eligibility to the parent or caregiver of students who qualify because they are, or ever have been, in the conservatorship of the Department of Family and Protective Services following an adversary hearing, as provided by Section 262.201, Family Code.

    Districts must to accept the DFPS letter as proof of eligibility to enroll these children in free prekindergarten. For assistance in obtaining a letter, please contact the DFPS Education Specialist in your area for assistance or for a description of other forms of proof of eligibility.

    Child of Star of Texas Award Recipient

    The office of the Governor, Criminal Justice Division honors recipients annually in September.  The resolution (certificate) awarded to an individual serves as proof of eligibility to enroll these children in free prekindergarten if they are age-eligible.  A list of past honorees may be viewed on the Criminal Justice Division-Past Honorees webpage.  If an individual has a prekindergarten-aged child and has been nominated, but not notified as an honoree prior to the current school year, an individual may make a request to the Office of Early Childhood Education to make an eligibility determination based on the nomination submitted for review to the Criminal Justice Division.

  • Eligibility for Kindergarten at Southeast Elementary 

    Kindergarten Eligibility…

    • Be 5 years of age on or before September 1, 2021 (or year of the current school year)

      The following documents are needed for enrollment

    • Proof of Residency - Must be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
    • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
    • Social Security Card
    • Birth Certificate
    • Parent/Guardian Driver’s License
    • Previous School Records (If applicable and available)
    • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)

  • We strongly recommend you contact the campus directly for getting all the necessary paperwork/packets/information and ensuring your contact information is correct in the system for all alerts and notification systems to work properly.

    The link to access Parent Portal: Parent Portal (Ascender), it is also available on district site menu under:

    The documentation to the right are detailed instructions for creating a Ascender account and adding the student(s).

    Although you can create a Ascender account, you cannot access any student data until you add a student to your account. To add a student, you must provide at least one valid student portal ID, which you will get from your student's campus. You must have a valid student portal ID for every student you want to add to your account.  In addition, your Parent/Guardian email address must match what is in our system.

Campuses will be open to help with registration starting July 26, 2021.

If you have questions please call your local campus (https://www.sweetwaterisd.net/page/contact_us) or email at:

District Administration Office - info@sweetwaterisd.net
High School - hsinfo@sweetwaterisd.net
Middle School - msinfo@sweetwaterisd.net
Intermediate School - isinfo@sweetwaterisd.net
East Ridge Elementary - erinfo@sweetwaterisd.net
Southeast Elementary - seinfo@sweetwaterisd.net
Southeast Early Childhood Center - seecinfo@sweetwaterisd.net

You must bring the following items to a campus to enroll:

  • Proof of Residency - Must  be a current Gas, Water or Electric Bill, or Builder's Contract if construction is completed in less than 120 days from date of enrollment. There are no exceptions.
  • Shot Records - A student who has never attended school before or is transferring from out of state cannot be enrolled until an immunization record is provided.
  • Social Security Card
  • Birth Certificate
  • Parent/Guardian Driver’s License
  • Proof of Income - ONLY for those qualifying for Pre-K as “Educationally Disadvantaged” (which means they are eligible to participate in the National Free and Reduced Lunch Program)
  • Previous School Records (If applicable and available)

SISD Administration

Dr. Drew Howard, Superintendent

207 Musgrove St.

Sweetwater, TX 79556

325-235-8601

325-235-5561 fax


Sweetwater High School (9-12)

Jeff Perez, Principal

1205 Ragland St.

Sweetwater, TX 79556

325-235-4371

325-235-4861 fax


Sweetwater Middle School (6-8)

Darren Grudt, Principal

305 Lamar St.

Sweetwater, TX 79556

325-236-6303

325-236-6941 fax


School and Student Support

Patty Cote, Chief Officer

207 Musgrove St.   

Sweetwater, TX 79556

325-235-8621

325 235-1380 fax


Sweetwater Intermediate School (3-5)

Jimmy Bennett, Principal

705 E. 3rd St.

Sweetwater, TX 79556

325-235-3491

325-235-8016 fax


East Ridge Elementary School (1-2)

Peggy Elliott, Principal

1700 E. 12th St.

Sweetwater, TX 79556

325-235-5282

325-235-3740 fax


Southeast Elementary School (PK-K)

Dawn Cornutt, Principal

1201 Mustang Dr.

Sweetwater, TX 79556

325-235-9222

325-235-0260 fax


Operations

Kenny Border, Chief Officer

1300 Crane St.

Sweetwater, TX 79556

325-235-4181

325-236-6555 fax


Southeast Early Childhood       

David Hargrove, Principal

1202 Corral    

Sweetwater, TX 79556

325-235-3482

325-235-2771 fax


SISD Athletic Department

Russell Lucas, Director

1205 Ragland St.

Sweetwater, TX 79556

325-235-3455

325-235-9956 fax


SISD Child Nutrition

Crystal Tipton

207 Musgrove St. 

Sweetwater, TX 79556

325-235-2798

325-235-1794 Fax


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